Workplace & Admin Partner

Workplace & Admin PartnerJob type: Full Time · Department: Human Resource · Work type: On-SiteMumbai, Maharashtra, India Job detailsApplication formAbout GreyLabs AIGreyLabs AI builds Voice AI and Analytics products for the BFSI sector. Our customers are banks, NBFCs, insurance companies, and fintechs and we help them transform how they engage customers, manage collections, and derive intelligence from voice interactions.We are a Series A Funded company at the scaling stage, with a strong product, a growing customer base, and the ambition to become the dominant Voice AI platform for BFSI in India. About the RoleWe’re looking for someone who quietly becomes one of the most important people in the office.This role is for a builder - someone who enjoys creating order, solving problems before they become problems, and making sure teams can focus on doing their best work because everything around them just works.You’ll own workplace operations for our Mumbai office and become the go-to person across logistics, vendors, travel, assets, employee experience, and office management.This isn’t a maintenance role. You’ll help build how we operate as we scale.What You’ll OwnWorkplace OperationsRun day-to-day office operations and ensure the workplace runs smoothlyCoordinate with building management and external service providersManage office supplies, procurement, equipment, and workplace readinessTravel & Employee SupportCoordinate flights, hotels, local travel, and related logisticsSupport onboarding logistics including desks, assets, access cards, and employee readinessBe the first point of contact for office-related support and problem-solvingAsset & Inventory ManagementMaintain inventory across laptops, accessories, and office equipmentCoordinate allocation and recovery of assetsTrack inventory requirements and support hiring readinessEnsure records remain accurate and updatedAdministration & GovernanceMaintain admin documentation, contracts, invoices, and recordsSupport expense tracking and office administration processesCoordinate shipments and movement of company-owned equipment where requiredEmployee ExperienceHelp organise office events, celebrations, team moments, and offsitesContribute to creating a workplace people enjoy showing up toWhat We’re Looking For2-4 years of experience in workplace operations, administration, facilities, or office managementSomeone highly organised with strong follow-throughStrong communication skills - you’ll work with almost everyoneComfortable in a fast-moving startup where priorities evolveResourceful, practical, and able to solve problems independentlyComfortable with Google Workspace and basic operational toolsPrior startup or technology company experience is a plusWhy Join GreyLabs AIBuild at a company operating at the intersection of AI, product, and enterprise scaleWork closely with founders and leaders while helping shape how the company runsHigh ownership from day one - your work will have visible impactBe part of a team that values speed, clarity, high standards, and low egoGrow with the company as we scaleWe’re committed to creating a fair, respectful, and inclusive workplace. From hiring to growth opportunities, our decisions are based on merit, skills, and potential, never on gender, identity, background, or any other personal characteristic. Talent has no labels here, and everyone is welcome to grow and thrive with us.Apply for this positionAutofill from resumeSave time by uploading your resume. (Only PDF or DOCX format supported)Upload fileLoading...Workplace & Admin Partner - GreyLabs AI